Everybody loves Google (at least that’s what I think), and what if you add all the best Google has into an email account? You’ve got one great email account named Googlemail, or in simple words Gmail. Gmail was first launched on 31 of March, 2004. At its launch Gmail was running in beta mode and you can have account only if you have invitation from existing user. I was invited by a friend and I keep the ball rolling. I got 50 invites when I have my account and I run out of them in very quick succession. These days its free and anyone can have it in quick and easy steps like 1, 2, 3. Gmail was the first in providing 1 GB free space for email, at that time both Hotmail and yahoo were offering 10 MB or so for free accounts. Gmail got some really great features and one should know it all to enjoy Gmail at its best. I will try my level best to explain as much as I can about Gmail from my personal experience and hope that this article will may help you to use Gmail more efficiently.
I have been using Gmail for over 4 years now and I am definitely in love with it. I used to have multiple accounts on Yahoo and Hotmail before I switched from them to Gmail and believe it or not I never went back. Why? Because Gmail got some great features that make me fall in love with it. Few features I loved most are spam, fast, clear and user friendly interface, built-in chat, built-in spell checker and automatic draft saving. Gmail got excellent spam coverage and I hardly get spam email in my inbox. Gmail utilizes AJAX dynamic contents for fast upgrades. I have listed down some features and their usage in detail below.
First let’s have a look at Gmail’s Labels. Labels are used to classify an email. It is kind of subset of folders, that means Labels got everything that web based folder can have, plus it got something special too. You can assign your own defined Labels either manually or by Filters (to see how filter works Click Link3 below). When you have Labels assigned you can see them on left side of Gmail under Gmail’s default links in labels column, and when you click on specific Label, Gmail displays emails those under that Label.
If you ever have experienced with managing emails in folder you knew that email can be in only one folder at a time. So what can you do if you want one email to be placed in two or more folders? Gmail has solution for it, let’s say you have two Labels one is “College mates” and other is “co-workers”, now you got a mail from somebody who is your co-worker as well as your college mate, then you can assign both labels on same email and access that particular email under each of those Labels.
Right now you might not find it very useful and existing, but in long run you will see how this could be helpful, especially if you are dealing with large number of emails.
Filters are one of the coolest and one of my favorite features that Gmail has to offer. If you setup Filters properly, they can provide real ease in email management. Filters help you saving time and space when it comes to unwanted emails in your inbox, and introduce you to multi-functionality of Gmail. For more details on Filters feature click link3 below.
Gmail provides you one greater feature that is chat with your friends using Gmail. Now Google announced that Gmail chat will work with AOL’s chat service AIM. So now Gmail users can login into their AIM accounts via Gmail chat. Gmail chat let u send message even when the contact is offline and those messages will appear in your inbox as a message. You can make yourself online/offline anytime with just single click. Your AIM contacts get an AIM icon in chat window so you can distinguish between Gmail friends and friends from AIM.
I personally love to work with shortcut keys whether I am working on my design job (Photoshop, flash etc) or just doing simple operating system work, I like to do with shortcut keys. No doubt shortcut keys increase efficiency of the user and increase productivity by saving lots of time that you have to spend doing same things manually
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